FAQ – Employee

Closure Resources and Information for Faculty and Staff

Marylhurst University announced in May 2018 that the university would close by the end of the year; the last classes were offered summer term 2018. This website is no longer actively maintained; the information presented here is for archival purposes.

As an employee of Marylhurst University, we want to make sure you are fully supported as we move through the process of closing the university. We want you to be informed of your options as well as services available to you.

Individual Employee Plans

The Human Resources team is looking into each employee’s individual circumstance and will be able to address questions for that specific employee, including benefits and retirement plan options.

Employee Notifications

The Marylhurst University HR department is working to distribute email notices to all employees by 5/23/18 outlining their expected separation date from Marylhurst, which will include a minimum 60-day notice of lay-off.

Pay Statements and W-2 Forms

Access to your pay statements and W-2s are available for three years from date of issue at: ipay.adp.com

Log in with your current user ID and password. Please remember a forced password update occurs every 180 days. Select “Forgot your ID/Password?” if necessary.

2018 W-2s will be mailed out by ADP to the address on file in January 2019.

Contact Information

Office of Human Resources

Informational Events – Upcoming

Safety Net Sessions with Career Services
Wednesdays | 1 – 2 p.m.
new location! Student Lounge (main floor BPJ)

Lori Geres will be hosting informal Safety Net sessions for any and all faculty and staff who would like to come in for some career services assistance: a quick resume session, tips on writing a cover letter, exploring LinkedIn as an option for job searches.

Join Lori on Wednesdays from 1:00 to 2:00 p.m. No need to RSVP, just come and join in for some ideas, connections and support. We’ll keep meeting weekly, as long as needed.

LinkedIn Group

Join the Marylhurst Career Network Group on LinkedIn. This group has 950 members consisting of alumni, faculty, staff and current students​ and is focused on  professional networking and support. Lynn Brown and Lori Geres manage this group and post information regarding new work trends, career service tips as well as job postings specifically for our Marylhurst community. ​(You will need a LinkedIn ​profile. If you don’t have one, Lori will provide guidance in one of the Safety Net sessions.)

One-on-one Sessions with Career Services

One-on-one sessions are available with Lori Geres through September, for anyone who needs help. She is happy to help with resume reviews, cover letters, interviewing tips, strategic job searches and more.

Recommended Job Search Sites


» Career Resources Packet

Faculty: Check out this list of Higher Ed Search Firms

Questions and Answers for Employees

When will I receive notification that I’m being laid off?

Human Resources is working to notify all employees of their employment status by 5/23/18. You can expect to receive an email communication that will outline your expected separation date, which will include a minimum 60-day notice of lay-off.

What about health benefits?

Marylhurst strives to provide health benefits as long as possible. Most employees who are benefit-eligible will retain their current health benefits through the month of July. Human Resources will inform you if the university is able to provide additional months of health benefits. In addition, we’ll provide guidance on changes to health plans and processing changes to retirement plans.

What happens to my accrued vacation time? 

Upon separation of employment from the university, employees who have accrued vacation time will receive a payout of their accrued vacation hours in their final paycheck. This excludes use-it or lose-it vacation accruals. Please continuing reading to understand how any accrued vacation time categorized as use-it or lose-it will be managed.

What about my use-it or lose-it vacation accruals?

Employees with use-it or lose-it vacation accruals will follow our current policy, which states that the hours must be used by June 30 of the current fiscal year or they will be forfeited.

What about Tuition Waiver benefits? 

Tuition waiver benefits will continue for all eligible employees and their dependents who are degree-seeking students through Summer term, after which Marylhurst will no longer be offering classes.

How is my retirement account affected?

Employer contributions to employee 403(b) accounts should continue through your separation date. Specific information about what to do with retirement accounts upon separation can be discussed with Human Resources on an individual basis.

Will Marylhurst be providing any employment search assistance, career counseling or other resources?

Yes – Marylhurst is working to secure the services of Lee Hecht Harrison to offer career counseling and coaching. An on-site career and job transition coaching group program will be scheduled during the last week of May and individual programs may additionally be made available. Details are being finalized – please check back for further details.

Are emotional support services available for employees?

Marylhurst will provide support through our Employee Assistance Program, Work Health Life. To log in,  type in Marylhurst University at the prompt. (Through July 20, the Office of Campus Ministry is also available to support you through this transition period.)

Am I qualified to receive unemployment benefits?

Marylhurst does not make decisions regarding unemployment benefits. If you apply, we are required to answer all questions. This is a topic you may discuss during your individual meeting with the Director of Human Resources.

What resources are available for students and where can I direct them with questions?

Encourage students to visit marylhurst.edu/closure where they will find additional information and resources. In response to specific student questions, you may also direct them to one of the following resources:

Technology Systems Information

Frequently asked questions about our technology systems at Marylhurst University, including how to get your files and data out of our main academic systems.

How long will the university’s technology systems be accessible?

Academic technology systems will be accessible until September 20, 2018. On September 20, access to our academic systems will be disabled.

How do I get my data out of my Marylhurst Google Account?

Google has a tool called takeout which enables you to download all your data. Please see this help article, and then log into your Marylhurst Google Account and go to: takeout.google.com

Note that information in Team Drives is not downloaded; you will have to download those files individually.

If you have your own personal google account, you can do this: https://takeout.google.com/transfer (note that this process does not transfer everything, it’s mainly used for email and google docs, see this FAQ for more info).

Can I set up email forwarding? For how long?

After closure, we will not be able to forward email addresses. After we disable our email system, people emailing @marylhurst.edu addresses will receive a bounceback indicating the email address does not exist. Please update your contacts with a new email address. Until September 20, you can forward your email; here’s how. Also, you may want to turn on a vacation reply notice letting people know about your alternate email account.

Can I access past files and courses in Canvas? For how long?

Canvas provides many options for downloading/exporting your files and courses. Here is some information to get you started, but please see the Canvas guides or call Canvas support for additional information and assistance. When you log into Canvas, use the help button at the bottom of the left navigation bar.

If you want to export a course, see this Canvas help doc.
Note that Canvas provides free teacher accounts. We recommend you export your course in Canvas format, create a free account and then upload your course (student submissions are not included). You can then verify everything you need is there, and use the course as a demo.

If you want to export your course as an ePUB file, see this Canvas help doc.

If you want to export a quiz, see this Canvas help doc.

If you want to download all submissions for an assignment, see this Canvas help doc.

If you want to download a folder in a zipped format (all at once), see this Canvas help doc.

How do I access and download instructor evaluations?

Log into my.marylhurst.edu and use the quick links on the left side for Course Evaluations. (There are two links, one for recent evals, and another for all evaluations including those before Summer 2015.) After following the links, click on Results > Instructor Results. Click the search button without putting anything in the query box (i.e., search everything), then use the batch results link. This will give a few options for downloading all your evaluations.  BE CAREFUL to select the correct drop down for report type; the default does not include comments.

My question about technology systems is not answered here. Can I ask someone?

Yes, while the university is open, you can contact helpdesk@marylhurst.edu with your questions.&nsbp;

Shoen Library Information

Will the library be open this summer?

Yes, we will be open as long as classes are being taught.

What hours will the library be open this summer?

Monday to Friday 10:00 a.m. to 5:00 p.m.., and Saturdays 10:00 a.m. to 3:00 p.m.

Will we be able to check out books from Shoen and Summit?

Shoen Library books will be available for checkout throughout the summer and all books will be due back on August 17, 2018 to give us time to clean up patron accounts and get the library ready to close. Summit borrowing will be available until July 9 to give you time to order books you may need for summer classes. All books will be due back on August 17, 2018.

Will I have remote access to the electronic resources during summer term?

Yes, you will have remote access to our databases over the summer, including EBSCO, and e-articles and e-books via the online catalog and the databases.

What about interlibrary loan services?

ILL services for articles will be available through Aug. 27. Continue to request via Ebsco or the ILL form.

I provided a copy of my master’s thesis to the library. Can I have it back?

The university has to do an inventory of assets for legal liability; once that is done we will know what can be done to return theses to their authors. However, the copy you provided to your department may be returned to you now. For your MAIS or Religious Studies thesis, you may arrange a specific time for pick up. Sept. 18 is the last day to place a request; Sept. 27 is the last day to arrange pickup.

What will happen to the library’s digital repositories (Art Gym catalogs, master’s theses)?

We are working with several local colleges that have digital repositories who have offered to take our digital collections and keep them alive on the web.  Stay tuned.

Asset Management Information

What is happening with all the things (assets) Marylhurst owns? Can I ask for, or purchase, a specific item?

We are still learning what the university’s rights and responsibilities are in terms of distributing our assets. If there is a specific item you would like to express interest in, please complete this form. We’ll respond to every inquiry when we have an answer. Please be aware this process could take several months. If you would like to be notified of the auction date and details, and you did not already submit a request via the Asset Inquiry Form, please sign up to receive the auction notice here.

Informational Events – Past

Open Forums with HR  – May 21 & 22
Willow Room, Clark Commons

To further help answer questions, Human Resources is hosting four open forums, one hour long, for faculty and staff. Please join us on one of the following dates and times:

Human Resources Open Forums hosted by Sarah Petrich.
Monday, May 21 | 10:00 a.m. | Willow Room, Clark Commons
Monday, May 21 | 1:00 p.m. | Willow Room, Clark Commons
Tuesday, May 22 | 9:00 a.m. | Hawthorn Room, Clark Commons
Tuesday, May 22 | 2:00 p.m. | Willow Room, Clark Commons

Faculty Q & A with President Rose
May 23 | 5 – 6 p.m., 
The Old Library

Marylhurst faculty are invited to join President Melody Rose and representatives from the Board of Trustees for a Q & A forum about the closure of Marylhurst University.

Staff Q & A
May 31 | 5 – 6 p.m., Flavia Salon

Q&A sessions have been held with students and faculty, and two more are scheduled for alumni and donors in June. At this Q&A, Marylhurst staff are invited to join the members of the Cabinet and Board of Trustees in an open dialog about the closure decision.

Safety Net Sessions with Career Services
Wednesdays | 1 – 2 p.m.,
Marian Hall

June 6:  Creating and/or refreshing your LinkedIn profile
June 13:  Working with an agency to find a new position, with guest speaker and Marylhurst alum, Denver Freeman, who works for VanderHouwen
June 20: LinkedIn Photo Session